FAQ's

1. How do I submit Research Applications?

Please use REGIS to submit all applications, including amendments, annual reports, safety notifications, addition of site, addition of investigator, etc. for existing studies that were submitted via the old system, Online Forms. REGIS can be accessed here - https://regis.health.nsw.gov.au/. Please ensure you follow the Quick Reference Guides, which provide step-by-step instructions on how to complete all applications - this will ensure you don't make an error that may prevent your application from being registered for review - https://regis.health.nsw.gov.au/how-to/.

2. I have a Clinical Trial Agreement and Indemnity Forms, do I need to submit a hard copy?

No. SWSLHD has migrated to soft copy and is happy to do electronic exchange. Please upload the agreement and indemnity with your SSA onto REGIS. 

3.  What are the closing dates for Low Risk projects?

There are no closing dates for submitting Low Risk and Quality Assurance projects. Applications can be submitted on REGIS at anytime. This is designed to expedite the review process.

4.  Should I make an appointment before submitting paperwork to the office?

Yes, we highly recommend you take advantage of a pre-meeting application check with a member of our staff, as this may help speed up the approval process. We are also very happy for you to email through your draft Protocol so that we may review and provide you with comments prior to formal submission.

5.  Can I submit CTRA's and/or Indemnity Forms by post?

No. We no longer accept hard copy CTRA's and/or Indemnity Forms by post. The document must be submitted and reviewed electronically and signatures are only obtained via DocuSign or Adobe Sign.

6. Where are you located in Liverpool Hospital?

We are located at the Education and Research Building on the Eastern Campus, at Liverpool Hospital. Enter Liverpool Hospital via Entrance J (main rear entrance to clinical building) and take 'Lift C' to Level 1 and follow the signs to Eastern Campus, which will lead you to a foot bridge over the railway to the multi-storey carpark. Take the lift down to level 2 and follow the pedestrian crossing out, turn left and the first right to reach the building. Once you have entered the building, turn right and we are at the of the corridor on the left.

If you are planning on conducting research across various PHOs and would like more information or contact details, please click on the link https://www.health.nsw.gov.au/research-hub.

7. Do I need an Ingham SSA for my study?

The Ingham Institute is a separate legal entity from SWSLHD and therefore requires independent approval. Your SSA for the Ingham Institute should outline the research-related tasks you will undertake whilst under your affiliation at the Institute. If the work at Ingham falls under any of the following categories then an SSA is required:

Studying/analysing:

• Research participants and/or
• Participant tissue and/or
• Participant data (including personal information, pathology/radiology/imaging results, etc.)
• In a laboratory setting (wet/dry)

Use of Ingham's:

• Laboratories/facilities
• Equipment
• Support services

For further clarification on Ingham Institute SSA requirements, please contact Natalie Holsinger via email on governance@inghaminstitute.org.au.